🛡️ Privacy Policy for Beta Tester Survey

Effective Date: 26/07/2025

Controller: Glow360

Email Contact: info@glow360.dev

Location: Munich. Germany

1. Who We Are

We are conducting a market survey to identify potential beta testers for our innovative human-hybrid coaching solution, currently in development. This survey is voluntary and managed by Glow360, based in Munich, Germany.

2. What Data We Collect

Through this form and our coaching platform, we may collect the following personal data:

Name
Email address
Age confirmation
Health-related information (e.g., chronic conditions, health interests)
Wellness goals and aspirations
Personal motivations and drivers for health improvement
Personalized wellness and health plans
Progress tracking data related to your wellness plans
Conversations and interactions with both human and AI coaches
Feedback and responses to coaching recommendations

3. Why We Collect This Data

We collect your data for the following purposes:

To assess your suitability for beta testing
To contact you regarding participation in our beta program or in a second stage, as the product is further developed
To analyze user profiles to improve the relevance of our digital health solution
To provide personalized wellness coaching and recommendations
To track your progress and adapt our coaching approach to your individual needs
To improve our AI and human coaching algorithms based on successful outcomes
To enhance the overall effectiveness of our wellness platform
To ensure continuity and quality in your coaching experience

4. Legal Basis for Processing

Your participation is entirely voluntary.

We rely on your explicit consent (Art. 6(1)(a) and Art. 9(2)(a) GDPR) to process your personal and health-related data. You can withdraw this consent at any time by contacting us at info@glow360.dev.

5. Who Will See Your Data

Your data will be accessible only to authorized personnel involved in the beta testing project. We do not share your data with third parties unless required by law.

6. How Long We Store Your Data

We will store your data for no longer than necessary for the purpose of beta recruitment and for invitation to further realeases, or until you withdraw your consent. After this, your data will be securely deleted.

7. Your Rights under GDPR

You have the right to:

Access your data
Correct inaccurate or incomplete data
Withdraw your consent at any time
Request deletion of your data
Lodge a complaint with a data protection authority (e.g., Der Bundesbeauftragte für den Datenschutz und die Informationsfreiheit, BfDI)

To exercise these rights, contact: info@glow360.dev

8. Data Hosting

This form is powered by Google Forms (Google Ireland Limited), and data is stored within Google's secure cloud infrastructure, which may include servers outside the EU. Google's services comply with GDPR and relevant data protection frameworks.

9. Updates to This Policy

We may update this privacy policy if our data processing practices change. We will notify you of significant changes via the email you provided (if applicable).